vendor faq
6th Annual Supernova Market
Date: Sat. June 28th 2025 | Time: 1 PM - 6 PM
Vendor set-up begins at 12 PM!
Q. How do I apply to participate as a market vendor?
A. To participate as a market vendor, please submit your application directly through our online application form. Kindly note that emails or social media messages will not be considered as applications, and incomplete applications will not be accepted.
Q. When do vendor applications open and what is the cut-off date for applying?
A. Vendor applications for the Supernova Market opened on Jan 6th, 2025. There is no specific cut-off date, as applications will close once all vendor spots have been filled. We recommend submitting your application early to increase your chances of participating, as our jury reviews applications on a rotating basis.
Q. Who can apply to participate as a vendor?
A. The Supernova Market welcomes artists, designers, makers, and non-profits from across Atlantic Canada, who make and sell handmade products.
For the purposes of the Supernova Market, "handmade" refers to products that are crafted by the vendor (or their small team) using traditional techniques, tools, and processes. The items should be primarily created or substantially altered by hand, rather than mass-produced or assembled from pre-manufactured components.
This includes, but is not limited to:
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Items that are designed, created, and finished by the vendor in their own workspace or studio.
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Products that involve significant manual labor, such as handcrafting, hand-stitching, hand-painting, or hand-assembling.
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Goods that reflect the vendor’s personal artistry and craftsmanship, with each piece being unique or thoughtfully made.
Transparency Clause: We ask that all vendors provide transparency about their production process in their vendor application. If a vendor uses any outsourced labor, mass-produced components, or third-party manufacturers, it must be clearly disclosed. Failure to be transparent about the creation process may result in removal from the market. Items that are mass-produced, resold, or imported from large-scale manufacturers do not qualify as handmade. If you will be selling any products that do not qualify as handmade we require vendors to clearly label items that are not handmade or have been sourced from outside the local area, providing full disclosure to customers.
Q. What products are not permitted to be sold at the Supernova Market?
A. At the Supernova Market, we’re committed to creating a vibrant, inclusive space for all, and we kindly ask that products and services align with our values.
We do not accept:
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Re-sellers, wellness practitioners, tarot card readers, or spiritual-based services.
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Vintage sellers or direct sales representatives.
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Products related to marijuana, smoking, drugs, explicit content, or dark arts.
Q. How do I find out if I have been selected or not?
A. You will receive an email within 1-2 weeks after applying to inform you of your selection status. Please check your junk or other folders just in case. As the event is carefully curated, only 36 vendors will be chosen. If you have the second-highest score in your category, you will be placed on the waitlist and notified if a spot becomes available. If you're not selected this time, please don’t be discouraged — we’d love for you to apply to future events.
Please note: Vendors who do not pay on time or cannot commit to the event may not be prioritized for future opportunities. Thank you for your understanding!
Q. What criteria does the jury use when selecting vendors?
A. Starting in January 2025, our jury consists of six dedicated volunteers who are professional artists and artisans. For the first time, the founder of Supernova Events and all paid contractors are not involved in the selection process, ensuring an added layer of fairness. The jury evaluates each applicant based on originality, craftsmanship, aesthetics, diversity, and zone suitability, assigning a score from 1 to 4 for each category. If you’re not selected but receive a high score, you’ll be placed on the waitlist. Please note that all scores are confidential and will not be shared with applicants or external parties.
Q. Can I apply and sell products from multiple categories?
A. Vendors are only permitted to apply and sell products under one category. This helps us curate the market effectively and avoid unnecessary product overlap.
Q. Where is the Supernova Market being held?
A. The Supernova Market takes place on the Halifax waterfront, specifically at Foundation Wharf, located near 1549 Lower Water St. in downtown Halifax. Please note that this venue does not have an official postal address.
Q. Where can I unload my products and park my vehicle?
A. Paid parking is available within walking distance, but the waterfront area can be busy, especially during the tourism season. Street parking is free on weekends, but be mindful of loading zones and no-parking areas. If the lot is full, explore other nearby parking options. We recommend bringing a dolly cart for easier setup. For easy navigation, view the venue map here and plan extra time for parking.
Q. Is free Wi-Fi available?
A. Yes, the HRM provides free public Wi-Fi in this area. However, please note that Supernova Events is not responsible for the quality or speed of the Wi-Fi, as we do not control the service.
Q. Is electricity available for vendors?
A. As of 2025, electricity is not available for vendors.
Q. Are tables and chairs provided?
A. No, vendors will need to bring their own 6ft table and chair. If you're a chalet vendor, you won't need a table, but we recommend bringing a tall stool so you can sit comfortably during the event.
Q. How can I stay up-to-date with the latest market information?
A. It’s easy! Vendors should follow us on Instagram and Facebook @thesupernovamarket to stay in the loop, and attendees are invited to join our mailing list for all the latest updates.
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Q. Are washrooms available for vendors?
A. Yes! Public washrooms are conveniently located nearby at The Salt Yard, right next to the Beavertails kiosk. Additionally, there is a fully accessible, all-gender washroom on-site for everyone’s comfort and convenience.
Q. Can I hire someone or have a loved one manage my vendor space for me?
A. Yes, you can have someone else manage your vendor space. However, we recommend that vendors personally represent their products to better connect with customers. If you choose to have someone else manage your space, you are responsible for ensuring they are familiar with and follow all vendor protocols.
Q. Can I share a table with another vendor?
A. Unfortunately, vendor spots are limited to one vendor each. That said, you’re welcome to bring one adult to help you out during the event. While we love kids and pets, they are permitted to accompany vendors on-site. Thank you so much for your understanding!
Q. How much does it cost to participate as a vendor?
A. Vendor fees vary based on the vendor zone. Please review the details below and make sure your products meet the criteria for the zone you're applying for. Thank you!
Q. When is the vendor fee due and how do I pay?
A. If you are selected, you will receive an invoice within 1 - 2 weeks from the date that you apply. Invoices are due within 3 days of being sent via e-transfer. Please do not apply, if you are unable to pay the applicable vendor space fee when applying. Thank you for your cooperation.
E-transfers are payable to:
Jacquelyn Miccolis, Event Coordinator
Email: contact.supernovaevents@gmail.com
Important Info: Vendor fees are non-refundable and non-transferable. Payments are accepted via e-transfer. Be sure to include your business name in the message area to help us identify and record your payment. Thank you!
vendor Zones
NEW : We’re excited to introduce three unique vendor zones.
Please make sure you meet the specific criteria for the zone you are applying for. Thank you!
MARITIME KEEPSAKES CHALETS | Vendor Fee: $250
The Maritime Keepsakes Chalets, are a charming display of seven beautiful wooden chalets positioned along the wharf. These are perfect for showcasing your maritime-themed products to locals and tourists seeking unique treasures.
Important Considerations:
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Windy Conditions: This area is right along the water, so be prepared for wind. Make sure your displays and décor are secure to avoid disruptions.
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Creative Flexibility: Each chalet features a narrow wooden ledge with an awning, ideal for displaying your primary items. We encourage you to utilize the surrounding space creatively with shelves, racks, or décor to make your display look like a mini pop-up shop.
Important info: Vendors are not permitted to puncture the wooden chalets through any means, this includes: nails, tacks etc.
✅ Accepted Products:
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Local Artwork & Prints (Maritime landmarks, cultural elements)
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Handmade Maritime Souvenirs (T-shirts, mugs, tote bags, etc.)
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Maritime-Inspired Crafts (Jewelry, ceramics, decor)
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Local Artisan Goods (Soaps, candles, woodwork)
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Maritime-Themed Stationery (Postcards, notecards)
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Books by Local Authors
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Maritime Music & Vinyl (Local artists or Maritime-themed)
🚫 Not Accepted:
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Non-local souvenirs
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Unrelated products
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Mass-produced or commercial products
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Food and beverages are generally not permitted in the chalet zone, with a few specific exceptions. These exceptions include items that are distinctly Maritime-themed. Examples: bottled drinks with themed names and images, or locally sourced items like sea salts gathered from the area.
To view the chalet dimensions, click HERE to view the diagram.
ARTISAN TENTS | Vendor Fee: $200
The Artisan Tents are a beautifully curated space designed to highlight the best of Atlantic Canada’s artisans. Featuring two large party tents, this zone offers a protected, yet open-air environment for 16 carefully selected vendors. Each tent comfortably fits 8 vendors, with vendors facing outwards towards the bustling pedestrian traffic along the boardwalk.
What to Expect:
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Protection from the Elements: The tents provide protection from the sun and light rain, allowing you to participate and engage with customers comfortably.
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Vendor Setup: Vendors are required to bring their own 6-foot table and chair for their setup. We ask that you keep your display within these parameters, as no alternative setups will be permitted. Make sure your display is sturdy, as the area can occasionally get windy.
SNACK SHACKS (Previously the Emerging Artist Zone) | Vendor Fee: $200
We’ve made a fun and vibrant change for this year’s Supernova Market! Our previously named Emerging Artist Zone has now been transformed into Snack Shacks, where we’re excited to have you showcase delicious packaged food and beverages. There are 3 lightly covered snack shacks that comfortably hold 3 vendors each, with a total of 9 vendors in this zone.
This new space will be a place for market-goers to grab a snack, enjoy local flavors, and recharge as they explore the marketplace and enjoy live music. We’re so excited to bring more variety and flavor to the event, and we can’t wait to see what creative offerings you bring to the table!
If you’re a food or beverage vendor interested in participating, please make sure to apply under this new category.
✅ Accepted Food & Beverages:
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Artisanal Baked Goods: breads, pastries, cookies, and other baked treats.
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Local Honey and Jams: Small-batch honey, fruit preserves, and spreads.
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Specialty Teas and Coffees: Handcrafted blends and locally roasted options.
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Kombucha and Cold Beverages: Refreshing kombucha, juices, and other chilled drinks.
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Condiments, Spices, and Hot Sauces: Unique sauces, spice blends, marinades, artisan-crafted hot sauces, and dressings.
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Packaged Sprouts: Fresh and ready-to-eat sprouts for salads and more.
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Ready-to-Eat Snacks: Popcorn, cookies, and other quick bites.
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Sweet Treats: Chocolates, fudge, candy apples, and more indulgent delights.
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Packaged Alcoholic Beverages: Bottled craft wine, spirits, mead, and cider, available for purchase to enjoy at home only.
What to Expect:
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Vendor Space: Vendors are provided with a 6-foot wide space across, with just enough depth for standing. Extra stock or storage bins must be stored under your table. Due to space limitations we strongly recommend only 1 person manage each vendor space. If you require an additional helper to accompany you, please indicate this in your application. This will allow us to plan the vendor layout accordingly, thank you.
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Table & Setup Requirements: Vendors are required to bring their own 6-foot table or an alternative setup that fits within the 6-foot space. There is no flexibility for larger setups, so please plan your display accordingly - thank you. If you would like to sit during the event we recommend bringing a fold-up chair.
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No Electricity or Running Water: Please note that no electricity or running water is available in this area. As a result, we cannot accept vendors selling fresh foods.
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Food Safety Regulations: All food and beverage vendors must comply with local food safety protocols, including proper packaging and labeling to ensure a safe experience for customers.
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Alcohol Vendors: Vendors selling alcohol must obtain the necessary permits and licenses required by law to sell their products. Please ensure you have all required documentation in place before the event. No alcohol is permitted to be served on premise, only small samples are permitted to be offered to customers of legal drinking age (19+) who provide verification with a valid government issued photo ID.
Registered non-profit organizations are eligible for a reduced vendor fee. $100 (artisan tents or snack shacks zone), $150 (keepsakes chalet zone). Non-profits may sell under multiple categories to maximize their fundraising potential for their charitable cause. However, please note that this special exception applies only to non-profits and we do not accept non-profits with religious or political affiliations.
Vendor Categories:
Each vendor will have a specific product category, ensuring little to no overlap. This creates a friendly, collaborative atmosphere, allowing you to showcase your work without the stress of competing for the same customer base.
Requirements: We kindly ask all vendors to choose one category for their handmade creations for this event. Since you know your products best, we trust you to select the category that best represents your work.
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Jewelry: Handmade earrings, necklaces, bracelets, and adornments.
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Pottery: Handcrafted mugs, bowls, and ceramic items.
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Textiles: Handmade rugs, woven goods, macramé, and fabric arts.
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Fibre: Handcrafted yarn-based items like knitting, crochet, and felting.
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Woodwork: Handcrafted wooden furniture, utensils, and decor.
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Leather: Handmade wallets, bags, belts, and accessories.
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Glass: Handcrafted stained and blown glass creations.
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Metalwork: Handcrafted tools, sculptures, and home goods.
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Art: Original paintings, illustrations, and visual designs.
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Photography: High-quality prints of original photographs.
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Digital: Designed digital illustrations and graphic prints.
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Calligraphy: Custom hand-lettered designs and calligraphy.
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Paper: Handmade/designed cards, journals, and stationery.
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DIY Kits: Custom kits with instructions and materials for crafting.
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Apparel: Handmade clothing and screen-printed designs.
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Accessories: Handcrafted scarves, hats, bags, and fashion items.
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Candles: Hand-poured candles and scented wax products.
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Plants: Locally grown plants, handmade planters, and terrariums.
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Skincare: Handmade lotions, creams, and lip balms.
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Bath: Artisan-made soaps, bath bombs, and salts.
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Aromatherapy: Custom blended oils, perfumes, and relaxation products.
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Crystals: Hand-selected crystals and minerals.
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Herbal: Handmade teas, tinctures, and wellness remedies.
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Eco: Sustainable beeswax wraps, cloth bags, and eco goods.
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Upcycled: Creations from repurposed materials.
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Toys: Handmade toys, games, and educational items.
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Baby: Handcrafted clothing and accessories for babies.
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Pets: Homemade pet treats, toys, and accessories.
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Indigenous: Traditional and contemporary handmade Indigenous goods.
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Cultural: Handmade clothing and accessories representing heritage.
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Food/Beverages: Packaged food and beverage products.
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Non-Profit: Registered organizations.
VENDOR RULES & REGULATIONS
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Arrival & Setup: Vendors must arrive by 12 PM to set up. Early arrival is not permitted. Setup should be completed before 1 PM, with all products on display and ready for sale when the market begins.
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Approved Products: Only items listed in your vendor application may be sold.
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Clean & Tidy Space: Keep your designated area clean, attractive, and within your space boundaries.
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Market Duration: Vendors must remain for the entire event.
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Prohibited Activities: No pets, alcohol, or smoking on-site. Vendors must not be under the influence of alcohol or drugs, and aggressive selling is prohibited.
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Clean-Up: Clean your area and remove all debris, garbage, and visible signs of your stall within one hour of market closing. Cardboard boxes must be taken off-site.
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Respect & Service: Be respectful and provide friendly service. Harassment or discrimination will not be tolerated, and violators may be asked to leave without compensation.
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Music & Scents: No music from vendor booths due to live entertainment. This is not a scent-free event, but please be considerate of scent sensitivities.
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Personal Belongings: Vendors are solely responsible for their own belongings.
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Food/Bev Vendors: Food and beverage vendors must comply with licensing and allergen labeling laws.
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Event Promotion: Vendors should help promote the event on social media and share their involvement.
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Conduct & Integrity: Vendors must refrain from making any statements, whether verbal or on social media, that could negatively affect the event or the organizers.
WEATHER & EMERGENCY POLICIES
In the very unlikely event that the Supernova Market cannot take place on the scheduled date due to factors beyond our control such as heavy rain and/or thunder/lightning, covid-19, natural disasters, or other unforeseeable circumstances, the market will promptly be rescheduled. However, please note that vendor fees are non-refundable in such circumstances and will be automatically transferred to the rescheduled date.
If you are unable to participate in the market on the rescheduled date, you have the option to have a loved one, friend, or business associate take your place. Please be aware that vendor credits will not be carried over to future events, unless you are joining us from another province. Therefore, we highly recommend making arrangements in advance to ensure someone can fill in for you if needed.
At this time, there are no active Covid-19 restrictions in place in Halifax, Nova Scotia. In the event of any changes to government restrictions or public health mandates, vendors will promptly receive notification via email. Vendors are not mandated to be vaccinated or wear face masks, but it is advised to regularly sanitize hands and refrain from participating if feeling unwell. Please get someone to fill in for you if you are ill, thank you for your cooperation.
DISCLAIMER:
While all reasonable precautions are taken, under no circumstances shall we, Supernova Events, the organizers, it's employees, volunteers and/or it's agents, either jointly or individually, nor shall Build Nova Scotia and/or sponsors be held liable for any loss, damage or theft of merchandise or personal injury to exhibitors, their employees, guests, public, or agents. Vendors are strongly encouraged to have their own business and product insurance.